Manage official notices and requirements

Protect your staff and the environment

Official notifications, requirements, planning documents and official correspondence are not an end in themselves. They help to protect people, the company and the environment. Operating permits for machines, systems and entire plants must be obtained and kept up to date. Also environmental regulations, Security requirements and sustainability agreements must be documented and managed. This is often associated with regular checks.

Now there is easy-to-use software to help you do this. The Synoset notifications and edition management is seamlessly integrated into the operational process as a system for managing documents and rule processes.

Execution as part of the operational process

Control the administration of notices and requirements as part of the operational process. Synoset’s notification and requirement management supports employees in the organization, administration and tracking of official notifications and requirements. This allows managers and administration to concentrate on checking compliance with requirements and the company’s legal compliance

Simple process

  1. An authority issues a notice for a new or existing system and sends it, for example, by post.
  2. The company receives the notification, documents the notification, stores it in the system as a PDF and derives the requirements from it.
  3. The requirements are processed and reported back with the help of checklists.
  4. A responsible person / auditor can have the open / completed conditions clearly displayed in the system and call up details.

Synoset supports you in the administration of notices and requirements as part of the operational process

Easy entry of notices with file attachments

Convenient linking of notices and requirements

Professional management of individual editions

Requirements with can, if necessary, with metadata, e.g. Text of the edition, edition type, recurring or one-off obligations, edition number in the notification, assignment to objects, comments, etc.

  • Recording of recurring duties
  • Proof of the progress and processing status of each edition
  • Forwarding of checklists to the responsible person

Process requirements with checklists on your mobile phone or tablet

Requirements and recurring obligations can be passed on to responsible employees for processing using checklists.

  • Editing via “app”, also offline.
  • Responsible sends implementation proposals
  • Implementation proposals can be confirmed, rejected or passed on
  • Evidence of implementation can be attached directly to the checklist

All notices are quickly accessible with search functions

Example with 66 operated systems: 1475 notifications are administered and a total of 10943 individual conditions are monitored, which originate from a large number of different authorities involved.

Individual editions can be found quickly

The production facilities are linked to the notices and requirements

When you call up the annex you can see which notices and requirements apply to you.

Demo anfordern:

Synoset with notices and conditions management

  • Status of all conditions and notifications at a glance
  • Attachment of documents, links and comments to company objects (“digital twin”)
  • Mapping of all test processes (single tests, cycles, random samples)
  • Execution of activities to be carried out via tasks, checklists or tickets.
  • Review and documentation of compliance with important requirements with checklists
  • Involvement of service providers where external support for exams is required.
  • Audit-proof storage of all information with versioning
Factory tour checklist


Shift books


Shift books, bypass books, instructions and information boards with real-time machine data.

More info


Checklists and workflows


Create checklists yourself and roll them out via the app.

More info


Personnel planning & skill management


Shift planning with SAP interface. Skill management. Vario shifts, shift changes, overtime registration, vacation requests.

More info


Asset and service management


Process control, resource management, maintenance plans, property management, asset management, ticketing, project control.

More info

Part of your connected worker environment

Synoset is used by many customers as a high-performance single product for the administration of notices and requirements.

Synoset also works seamlessly with the three other products of New Solutions Connected Worker Platform Finito, Checkware and Emplovis together:

  • When using the Finito shift book Tasks from the management of notices and conditions can be integrated into shift operation and automatically assigned directly to shift workers.
  • When using the Checkware All tasks can also be sent as self-created checklists directly to the mobile devices of the production employees
  • When integrating Emplovis Employee qualifications and certifications can be linked to the circulation management

Please contact us for more information on Synoset here .

Zufriedene Anwender

So habe ich in kürzester Zeit einen Überblick, ob es zuletzt Auffälligkeiten oder Veränderungen im Produktionsablauf gab oder ob etwas Sicherheitsrelevantes passiert ist. Ich kann unmittelbar reagieren.

Thomas Born, TOTAL Raffinerie Mitteldeutschland GmbH

New Solutions ist den Umgang mit produzierenden Unternehmen gewöhnt. Die Spezialisten sprechen dieselbe Sprache wie wir und wissen auch, welche Risiken in Änderungen an solchen Systemen stecken.

Reinhard Hofmann, TOTAL Raffinerie Mitteldeutschland GmbH

Für das Programm Finito Digital Shift Book von der New Solutions GmbH haben wir uns wegen des Funktionsumfangs und des guten Preis-Leistungsverhältnisses entschieden. Außerdem ist die Lösung intuitiv und damit sehr einfach zu bedienen, das hat uns gut gefallen.

Mario Zeilberger, PC Electric GmbH

Dass ein vergleichsweise günstiges Standardprodukt wie Finito sich so anpassungs- und erweiterungsfähig zeigen würde … hat mich positiv überrascht.

Thomas Brodschelm, Alzchem Trostberg GmbH